Fractional Chief Financial Officer

Issued by: Urban Warriors
Issue Date: 06/09/2024
Submission Deadline: 06/20/2024

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Contact Email: rey.raigoza@uwcomm.org

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‍About Urban Warriors

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Urban Warriors is a nonprofit organization based in Little Village, Chicago, committed to empowering youth through free and accessible programs in sports, wellness, multimedia, and leadership. We serve over 300 youth annually through programs such as Project 21 (Travel Baseball), Guerreras FC (all-girls soccer), Yoga Pa’Todos, Correcaminos (Running Club), Village Moves (Chess), and our Multimedia Program.

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We address mental health, academic success, and financial literacy, and emphasize civic engagement—logging over 2,000 youth-led service hours since inception. Our funding sources include private philanthropy, state and local government contracts (e.g., DFSS, ICJIA), and individual donors. In 2024, we were awarded $1.7M in capital funds from the State of Illinois to develop a youth-led sports and arts complex.

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Purpose of the RFP

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Urban Warriors is seeking proposals from qualified individuals or firms to serve as a Fractional Chief Financial Officer (CFO) on a part-time contract basis. This role is critical to strengthening our financial infrastructure, supporting sustainable growth, and ensuring compliance with all funder and regulatory requirements.

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‍Scope of Services

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The Fractional CFO will work an estimated 10–15 hours per week and will be responsible for:

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Strategic Financial Management

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• Financial forecasting, planning, and analysis
• Annual and multi-year budgeting
• Cash flow management
• Create Budget for Grant Proposals
• Long-term sustainability and risk planning

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Grant & Public Funding Compliance

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• Oversight of restricted and unrestricted funds
• Allocation of expenses across funding sources (DFSS, ICJIA, etc.)
• Monitoring financial reporting deadlines for grants and contracts

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Accounting & Financial Reporting

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• Monthly and quarterly reporting to Executive Director and Board
• Oversight of chart of accounts and reconciliations in QuickBooks
• Support for annual audit and IRS Form 990 preparation

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Payroll Oversight

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• Supervise payroll processes through Gusto
• Ensure proper classification of employees and contractors
• Monitor compliance with local, state, and federal employment laws

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Systems & Internal Controls

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• Strengthen financial controls and policies
• Develop tools and dashboards for staff to track program budgets
• Provide financial training to internal staff as needed

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Technology Environment

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Urban Warriors uses:

• QuickBooks Online for accounting
• Gusto for payroll and HR administration
• Google Workspace for internal collaboration and reporting

Familiarity with these tools is strongly preferred.

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Proposal Requirements

Interested firms or individuals should submit a proposal that includes:

1. Cover Letter expressing interest and relevant background
2. Description of Services Offered, including roles and responsibilities of all personnel involved
3. Qualifications and Experience, especially with nonprofit organizations and public grant compliance
4. Experience with Payroll Oversight, including familiarity with Gusto
5. Proposed Fee Structure (hourly rate, monthly retainer, or other)
6. References from at least two nonprofit clients
7. Availability to begin services

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Term

The initial term will be August 1, 2025 – July 31, 2026, with potential for renewal.

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Evaluation Criteria

Proposals will be evaluated based on:

• Demonstrated experience with nonprofit financial management
• Familiarity with public grant reporting and compliance
• Capacity to supervise payroll systems
• Clarity of pricing and value
• Cultural fit and alignment with Urban Warriors’ mission
• References and past performance

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Submission Instructions

Please submit your proposal in PDF format to:
📧 info@uwcomm.org

Questions about this RFP may also be submitted to the same email.

Urban Warriors is an equal opportunity employer and contracting organization. We strongly encourage proposals from BIPOC-led firms, LGBTQ+ professionals, and individuals or entities with lived experience in the communities we serve.

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